Paperwork and policies

With constant changes in legislation, the list of policies, documents and information required by schools needs to be reviewed regularly. There are statutory policies as highlighted by the DfE, statutory policies required as employers, schemes to meet equality duties and more. 

Our resource, "Statutory Policies, Documents and Information" is a guide to help governing boards manage their policies, documents and schemes.  The guide explains where in statutory legislation the requirement to have a particular policy exists along with links to models and guidance on what needs to be included.  It also incorporates a delegation planner, identifies statutory review periods and indicates where a document must be available on the school website.  There are two versions of the guide, one for maintained schools and one for academy schools; they are both available to download from the subscriber content area of this website.

Within the guide the first column identifies each statutory document; column two indicates the frequency of any statutory review cycle; the third column shows the maximum permitted level of delegation - if this column is left blank the item can be delegated to an individual; the final column gives links to guidance, model policies and information about what the document should include.  Additionally the guide is divided into sections, with the first section containing all the information which must appear on the school website.

Statutory policies in a maintained school

Schools will have many policies, this list indicates statutory policies which the governing board is responsible for. 

Statutory policies, which must appear on the school website:

  • Admissions
  • Behaviour
  • Charging and remissions
  • Child protection (or safeguarding) 
  • Complaints
  • Equality.

Statutory policies which it would be useful to publish on the school website:

  • Data protection
  • Health and safety
  • Outdoor Education, Visits and Off-Site Activities
  • Provider access (secondary schools)
  • Sex and relationships (not nursery schools)
  • Special Educational Needs and Disabilities (SEND)
  • Supporting pupils at school with medical conditions
  • Whistleblowing.

Statutory policies, no requirement to publish on the school website:

  • Emergency management and business continuity plan
  • Governor (trustee) allowances/expenses
  • Finance
  • Lettings
  • Premises policies (to meet requirements in VA and Foundation schools only)
  • Staff capability
  • Staff discipline
  • Staff redundancy
  • Staff grievance
  • Staffing - additional policies to comply with employer responsibilities
  • Teachers' appraisal
  • Teachers' pay.

Non-statutory policies, which are considered to be best practice:

  • Attendance
  • Collective worship
  • Education of children in care.

Statutory policies in an academy school

Schools will have many policies, this list indicates statutory policies which the governing board is responsible for.

Statutory policies, which must appear on the school website:

  • Admissions
  • Behaviour
  • Charging and remissions
  • Child protection (or safeguarding) 
  • Equality
  • Exclusion of pupils

Statutory policies which it would be useful to publish on the school website:

  • Complaints (the DfE recommends that academy schools should publish this policy on the website)
  • Data protection
  • Health and safety
  • Outdoor Education, Visits and Off-Site Activities
  • Provider access (secondary schools)
  • Sex and relationships (not nursery schools)
  • Special Educational Needs and Disabilities (SEND)
  • Supporting pupils at school with medical conditions
  • Whistleblowing (the DfE recommends that academy schools should publish this policy on the website)

Statutory policies, no requirement to publish on the school website:

  • Accounting policies (a set of)
  • Competitive tendering
  • Early Years Foundation Stage (EYFS). Policy & procedures on a range of issues covering safeguarding and welfare
  • Emergency management and business continuity plan
  • Financial Regulations/Policy
  • Premises management policies
  • Staff conduct
  • Staff discipline
  • Staff grievance
  • Staffing - additional policies to comply with employer responsibilities.

Non-statutory policies, which are considered to be best practice:

  • Anti-Fraud Policy; Gifts & Hospitality Policy; Donations Policy; Staff Expenses Policy; Trustee (local governor) Expenses/Allowances (Could all be covered within one policy)
  • Attendance
  • Collective worship
  • Education of children in care
  • Risk Strategy and Management

Personnel policies

Schools will have a number of policies relating to staff, where the school is the employer additional policies will be required to meet employment law.

Please note, for assistance with any policies that come under the heading of 'personnel', please contact the Devon County Council HR One team on 01392 385555 or email hrdirect-mailbox@devon.gov.uk, or consult your own HR provider. 

The Governance Consultancy team do not hold copies of personnel policies, or provide models.

There are five personnel policies which a maintained school must have:

  • Appraisal Policy for Teachers and Head Teachers
  • Capability Policy
  • Disciplinary Policy
  • Model Pay Policy
  • Redundancy Policy.

Additionally schools will wish to consider adopting the following:

  • Acceptable Behaviour Policy
  • Adjustments to Staffing Structure Guidance
  • Adoption Policy
  • DBS Disclosure Policy
  • Drugs & Alcohol Policy
  • Employee Code of Conduct
  • Employee Code of Ethical Conduct
  • Exit Interviews
  • Flexible Working Policy
  • Grievance Policy & Procedure
  • Managing Information Disclosed During Employment
  • Maternity Policy
  • Maternity & Adoption Support Leave Policy
  • Managing Sickness Absence
  • Probationary Policy
  • Recruitment and Selection Policy
  • Secondment Policy
  • Shared Parental Leave Policy & Procedure
  • Social Media Participation Policy
  • Staff Leave & Absence Policy
  • Support Staff Appraisal Scheme for Schools
  • Volunteers in Schools Guidance
  • Whistleblowing.

Subscriber content

In order to view the subscriber pages and download the resources you will need to register for access. 

You will only need to register once, using the registration code which was sent to the school when the Governance Consultancy subscription was purchased; your clerk or the school administrator should have the registration code.  If they cannot provide your access code please contact us.  

As part of the registration process you will create your own password, which you will be able to use to gain access next time you visit the website.  If you have forgotten your password please click on the 'forgotten password' link, the Governance Team are unable to supply passwords.

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